| Field Name | Description & Security Rules |
|---|---|
| Login ID | 4-12 alphanumeric characters. Duplicate check is required. |
| Password Policy One-Way Encrypted | Must be 6 to 20 characters and must include letters, numbers, and special symbols (e.g. !@#$%^&*). ⚠️ One-Way Encryption Storage: Passwords are stored in the DB using non-decryption one-way hashing. No one (including system administrators) can view or retrieve existing passwords. If lost, passwords can only be reissued via 'Password Reset (Change Password)'. |
| Employee Name / Hire Date | Enter full name and hire date (required). The hire date serves as the baseline for annual leave calculations. |
| Department / Position | No separate organization management menu is provided. Department and position titles are entered directly. |
| Work Hours (Punch In/Out) | Set default scheduled check-in (e.g. 0900) and check-out (e.g. 1800) as 4-digit numbers (for time tracking). |
| Profile Photo / Personal Info | Not managed by administrators; employees manage their profile photo and info directly in [My Profile]. |
| Phone / Email / ERP Code | Enter mobile phone, office phone, email address, work location, and optional ERP employee code. |
| Category | Detailed Rules & Terms of Service (Articles 2, 5, 7) Provisions |
|---|---|
| Active Account Billable Target | Accounts with full login and service permissions. Serves as the baseline for monthly billing (Terms Article 5-1). |
| Suspension / Leave Read-Only / Free | During suspension or leaves of absence, the account switches to 'Read-Only Account' status and is excluded from billing (Free). (Terms Articles 2, 5-2) |
| Resignation Read-Only / Free | Process resignation with effective date. Account switches to 'Read-Only' (Non-billable / Free) status, preserving all document records during the service period. (Terms Article 7-1) (※ The corporate member is responsible for changing passwords on read-only accounts to prevent unauthorized access.) |
| Rejoin / Activation Billing Caution | Restore suspended, leave-of-absence, or resigned accounts back to 'Active Account' status. ⚠️ Terms Article 5-2 Proviso: If an account accesses or switches to 'Active' status even once in a month, it will be billed for that month. |
| Database Deletion (Erase) Irreversible (Terms Art 7) | DB deletion (Erase) permanently destroys all account data and attachments in an unrecoverable manner (Terms Article 7-4). The company is not liable for data loss caused by user deletion errors. Switching to 'Read-Only' status is strongly recommended. |
| Position History & HR Files | Manage position transfer histories and securely upload key HR files (contracts, NDAs) with self-view sharing permissions. |
| Role Type (Code) | Role Definition, Scope of Authority & Key Features |
|---|---|
| System Admin Super Admin (SUPER) |
• Full System Control: Comprehensive authority over company info, approval form templates, commute security IP rules, company holidays, and billing/usage analytics. • Exclusive Admin Management: The sole administrator with authority to grant or revoke manager permissions under [Settings > Manager Settings]. |
| HR Manager HR & Attendance (MANHR) |
• Personnel & Organization: Employee registration/modification/resignation and permanent DB erasure, appointment history, HR documents (contracts) registration/sharing. • Attendance & Commute Approvals: View all employee attendance, review and approve/reject commute modification requests, manual attendance logging. • Annual Leave & Leave Promotion: Company-wide leave generation, manual adjustments, and Annual Leave Promotion management (1st notice & 2nd leave date assignment). • Certificate Issuance: Review and approve/reject employment and career certificate requests. |
| Accounting Mgr Expense & Check (COST1) |
• Accounting Verification: Verify documentation, receipts, and amounts for expense/accounting approval documents and execute Check status. • Expense Resolution List: Dedicated view to track and manage all submitted expense resolutions and executed sums by currency. • Segregation of Duties: Roles are distinctly separated from the Treasury Manager (COST2) who executes disbursements, ensuring secure internal accounting controls. |
| Treasury Mgr Disbursement (COST2) |
• Disbursement & Fund Transfer: Executes and manages actual bank transfers/disbursements via firm banking for approved and accounting-checked expenses. • Enhanced Internal Controls: Prevents internal fund mismanagement by separating the verifier (COST1) from the disbursement executor (COST2). |
| Tax Invoice Mgr Add-on Service (TAXCN) [Separate Contract Required] |
• Electronic Tax Invoicing: Issuance, reverse issuance, consignment issuance, and NTS transmission/inquiry for electronic tax invoices. • Add-on Service Integration: Available upon concluding a separate contract for the electronic tax invoicing add-on service. |
| General Employee Standard User (USER) |
• Self-Service Portal: Drafting approval documents, managing individual approval lines, clocking in/out, requesting attendance corrections, submitting leave plans, requesting certificates, and managing assigned projects. |
| Main Menu | Function / Menu | System Admin | HR Manager | Accounting Mgr | General User |
|---|---|---|---|---|---|
| Approval | Approval Documents | - | - | - | Own Management |
| Approval Line Mgmt | - | - | - | Own Line Mgmt | |
| Approval Form Mgmt | Full Management | Full Management | Full Management | - | |
| HR Management | Employee Info Inquiry | Full View | Full View | Full View | Full View/Own Edit |
| Attendance Management | Full View/Approval | Full View/Approval | - | Own View/Request | |
| Annual Leave Status/Adj | Full Management | Full Management | - | Own Leave Mgmt | |
| Annual Leave Promotion | Full Management | Full Management | - | Notice/Submit Plan | |
| Personnel Appointment | Full Management | Full Management | - | - | |
| Certificate Issuance | Full Management | Full Management | - | - | |
| Work Support | Company Notice | Full Management | Full Management | Full Management | View/Own Post Mgmt |
| Company Schedule | Full View | Full View | Full View | Full View | |
| Project & Task Mgmt | - | - | - | Joined Project Mgmt | |
| Settings | Company Basic Info | Full Management | Full Management | Full Management | - |
| Employee Reg/Edit/Resign | Full Management | Full Management | Detail View | - | |
| Commute Allowed IP | Full Management | Full Management | - | - | |
| Company Holiday Mgmt | Full Management | Full Management | Full Management | - | |
| Manager Permission Grant | Full Management | - | - | - | |
| Billing/Usage Analytics | Full View | Full View | Full View | - |